Incorporated associations supporting documents
If you are starting, managing or closing an incorporated association use the following documents.
For guidance or more details, go to incorporated associations.
- Annexure “A” to be affixed to the front page of the constitution DOCX (18.1 KB)
- Formation meeting agenda PDF (376.6 KB)
Formation meeting agenda DOCX (36.6 KB) - Formation meeting minutes PDF (288.2 KB)
Formation meeting minutes DOCX (37.2 KB) - Incorporated association form PDF (187.8 KB)
Incorporated association form DOCX (71.8 KB) - New association checklist PDF (126.2 KB)
New association checklist DOCX (55.4 KB) - New association statutory declaration DOCX (29.1 KB)
- Starting an association factsheet PDF (799.6 KB)
- What is an association factsheet PDF (706.7 KB)
Read about starting an incorporated association.
Committee members of an association
- Application to appoint or change a public officer’s details PDF (147.9 KB)
Application to appoint or change a public officer’s details DOCX (71.3 KB) - Inducting committee checklist PDF (122.3 KB)
Inducting committee checklist DOCX (57.5 KB) - Nomination form template PDF (147.9 KB)
Nomination form template DOCX (71.3 KB) - Role of committee members PDF (108.5 KB)
Role of committee members DOCX (71.3 KB)
Read about committee members of an association.
- After the AGM checklist PDF (117.7 KB)
After the AGM checklist DOCX (54.4 KB) - Running an association factsheet PDF (376.6 KB)
- The cashflow template XLSX (13.8 KB)
Read about running an incorporated association.
Association records and registers
- Asset register template PDF (127.4 KB)
Asset register template DOCX (33.4 KB) - Conflict of interest register template PDF (126.2 KB)
Conflict of interest register template DOCX (33.4 KB) - Members register template PDF (126.1 KB)
Members register template DOCX (33.3 KB)
Read about records and registers.
Meetings for incorporated associations
- Action items register template PDF (125.6 KB)
Action items register template DOCX (34.1 KB) - AGM agenda template PDF (150.8 KB)
AGM agenda template DOCX (34.3 KB) - AGM minutes template PDF (158.7 KB)
AGM minutes template DOCX (35.1 KB) - Committee agenda template PDF (160.5 KB)
Committee agenda template DOCX (33.9 KB) - Committee minutes template PDF (150.3 KB)
Committee minutes template DOCX (34.5 KB) - Proxy voting form template DOCX (33.7 KB)
- SGM agenda template PDF (144.0 KB)
SGM agenda template DOCX (34.4 KB) - SGM minutes template PDF (159.4 KB)
SGM minutes template DOCX (35.5 KB) - Types of meetings and how to conduct them factsheet PDF (464.9 KB)
Read about meetings for incorporated associations.
Change constitution or association name
- Amend a constitution statutory declaration PDF (215.8 KB)
Amend a constitution statutory declaration DOCX (31.3 KB) - Amending constitution checklist PDF (745.8 KB)
Amending constitution checklist DOCX (55.6 KB) - Annexure “A” to be affixed to the front page of the constitution DOCX (18.1 KB)
Annexure “A” to be affixed to the front page of the constitution PDF (103.3 KB) - Change of constitution application PDF (145.1 KB)
Change of constitution application DOCX (67.4 KB) - Constitution fact sheet PDF (3.0 MB)
- Model constitution template PDF (216.7 KB)
Model constitution template DOCX (32.6 KB)
Read about changing a constitution or association name.
Reporting requirements for your incorporated association
- Annual reporting obligations factsheet PDF (3.0 MB)
- Application for an annual return for an association PDF (143.1 KB)
- Application for an annual return for an association DOCX (67.0 KB)
- Financial return template PDF (118.4 KB)
Financial return template DOCX (27.8 KB) - Financial return checklist PDF (584.6 KB)
Financial return checklist DOCX (56.6 KB)
Read about reporting requirements.
Risk management
- Disputes within an association factsheet PDF (474.9 KB)
- Risk assessment template and matrix DOCX (38.1 KB)
Read more about risk management.
- Completion of transfer of property of an association form PDF (13.8 KB)
Completion of transfer of property of an association form DOCX (28.4 KB) - Dissolution checklist PDF (131.5 KB)
Dissolution checklist DOCX (54.2 KB) - Dissolution or transfer factsheet PDF (292.7 KB)
- Dissolution statutory declaration form PDF (158.6 KB)
Dissolution statutory declaration form DOCX (18.2 KB) - Notice of intention to transfer property of an association form PDF (11.4 KB)
Notice of intention to transfer property of an association form DOCX (28.8 KB) - Notice of resolution authorising transfer of property PDF (102.6 KB)
Notice of resolution authorising transfer of property DOCX (28.9 KB) - Transfer checklist PDF (924.2 KB)
Transfer checklist DOCX (39.3 KB)
Read more about closing an incorporated association.
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