Prepare your tender response

Preparing a clear and complete response is essential when quoting or tendering for NT Government work.

Once the opportunity has been prepared, released to market and you have received a quote brief (request for quote) or downloaded the tender documents from Quotes and Tenders Online (QTOL), follow the steps below to prepare your response.

They will help you submit a competitive offer.

Guides

Detailed guides are available to help you through the tendering process.

They include practical tips and answer common questions.

Download the guide in the format that suits you.

Tendering guide

NT tendering guide PDF (341.0 KB)
NT tendering guide DOCX (241.8 KB)

Tendering and joint ventures guide

Tendering with other businesses is known as a joint venture.

NT tendering and joint ventures guide PDF (461.8 KB)
NT tendering and joint ventures guide DOCX (527.1 KB)

Competitive neutrality guidelines

Competitive neutrality means government agencies and government-owned corporations do not receive unfair advantages when tendering.

Competitive tendering guidelines PDF (116.2 KB)
Competitive tendering guidelines DOCX (55.3 KB)

Step 1. Understand the requirements

Before you start your response:

• read all documents carefully to understand the scope and deliverables
• check for any mandatory requirements, like site visits or briefings
• note the closing date, time and submission method.

All procurements are issued under standard conditions for quote, tender or contract.

Read more about the standard conditions.

Make sure you read the conditions that apply.

Step 2. Gather your documents

Make sure you have:

• valid licences or accreditations
• current insurance certificates
• examples of similar past work, especially for larger contracts.

Step 3. Write a clear response

When completing your response:

• use the response schedules provided to stay consistent
• address every selection criterion with examples and evidence
• keep it clear and to the point - avoid unnecessary details.

Step 4. Ask questions early

If you need clarification:

• contact the enquiries officer listed in the tender documents
• ask questions within the specified time
• be aware that answers may be shared with all potential suppliers - confidential details will not be disclosed.

Step 5. Do final check before submitting

Before you submit:

• check that your response is complete and accurate
• follow all formatting and file type requirements
• proofread to fix any spelling or grammar errors.

Step 6. Submit your response

To submit:

• allow plenty of time before the deadline
• use the method stated in the documents, usually QTOL
• confirm that your submission was received.