Arts Grants Program guidelines

The Arts Grants Program offers various grants for projects that explore, develop and profile arts and culture in the Northern Territory (NT).

Apply online for a grant at GrantsNT.

You should read the guidelines below before applying for any funding under the Arts Grants Program.

Get a copy of the complete program guideline DOCX (340.5 KB).

Get a snap shot of the grants program with grants at a glance DOCX (56.8 KB).

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You should do all of the following before you submit your application:

  • check that all previous funding from Arts NT is acquitted
  • speak to an arts broker to check if you are eligible and if the grant category is suitable
  • include the right permissions and credits when working with Aboriginal Australians and working with children
  • make sure that all support material uploaded to Grants NT is current and compatible with Microsoft Office
  • check you have included all required artistic and budget support material.

You can talk to an arts broker if you have accessibility needs that affect your ability to apply for a grant.

Alternative application methods must be pre-approved by the senior arts broker. These application methods might include applying by interview or video for small grants.

Individuals, groups and not-for-profit organisations can apply.

If you are an education institution or hospital you must partner with an arts organisation or eligible applicant to apply for funding.

Individuals

To apply for funding you must:

  • be an Australian citizen or have permanent residence status
  • be over 18 and currently living in the NT.

Evidence of residential status may be requested. This can include:

  • driver’s license
  • power bill
  • electoral roll registration.

Individuals can't apply for funding for another individual. Employees of the NTG are ineligible where there is a direct conflict of interest.

Groups

If you are not a registered group, you must nominate an individual in the group to be legally and financially responsible for the grant.

This person must meet the above criteria for individuals.

Organisations

To apply for funding you must:

  • be registered and not-for-profit
  • have your main place of business in the NT.

Entities registered and operating outside of the NT are encouraged to form partnerships with eligible NT based arts organisations and/or artists.

NTG agencies, education institutions and hospitals are ineligible but can partner with NT arts organisations or eligible applicants.

Get a list of art organisations and venues.

You can't get funding if:

  • you or your administering body has outstanding acquittal reports
  • you are insolvent or under administration
  • activities have already started or been completed
  • activities will begin or start before advertised notification dates
  • projects or activities do not have a clear arts component
  • activities are the responsibility of others
  • you apply more than once per project, for the same project or activity
  • programs and projects which have already been given significant funding.

Your application may not be considered if you are applying for:

  • the entire cost of an activity
  • fundraising, charitable events or for prizes
  • catering
  • childcare
  • film or screen activities
  • capital equipment or real estate
  • for-profit business activities
  • restoration or conservation of cultural material
  • research or studio work for grading of undergraduate, diploma and postgraduate studies
  • accredited training or educational activities which are part of your studies

Applications that work with educational centres, in remote areas and have a strong arts focus may be considered if they meet the criteria.

You must declare all project partner and stakeholder arrangements in your application.

You must also meet the application requirements for working with Aboriginal artists and children.

Relevant support material is crucial to a strong application. You can include:

  • resumes or biographies for all key artists and organisers (maximum of two pages) or links online
  • up to three relevant support letters or emails
  • one video or audio recording (maximum of 10 minutes)
  • one published item such as excerpts from a play, book or short story
  • one report providing evidence of previously completed activities or audience feedback
  • two other pieces of support material such as agreements, contracts or letters
  • two media reviews or marketing and promotional examples
  • up to ten images (a maximum of ten megabytes per image).

Budget support

You must include budget support material for expenses over $1,000 using grant funds. Support can be in the form of a quote and a detailed breakdown of component costs.

You should also list all key organisers, participants and artists other than the applicant. Include:

  • their main responsibilities and skills
  • and the fee or salary you intend to pay each of them.

You can't apply for funding equal to the total cost of an activity. You must show that you have significant financial or in-kind support from other sources.

This proof of support should show the nature and value of in-kind contributions. It could include:

  • signed letters
  • copies of emails
  • budget notes.

Participant forms

For some grants you need to include proof of participation from key participants that are not the applicant.

Key participants should confirm their involvement in the project, and whether this will be paid or in-kind, using the participant form.

Participant form PDF (83.3 KB)
Participant form DOCX (55.8 KB)

Insurance

You must have the following insurance policies covering each funded activity during the whole term:

  • general third party liability (public risk)
  • a workers' compensation policy with an approved insurer under the NT Return to Work Act
  • a volunteers personal accident insurance policy
  • an appropriate policy covering loss, damage or theft to property and assets, to their full market or replacement value.

You also need to have insurance to deliver the funded activity. You may be asked to get extra insurance if needed.

Copyright and intellectual property

You will need to supply details about copyright and intellectual property that relates to your activity.

This includes details about:

  • authenticity
  • cultural ownership
  • appropriate contracts to artists for the publishing of their work.

Confidential information and privacy

The personal information you provide in your application is necessary to assess your organisation’s eligibility.

By signing the application form, you consent to your personal information being provided to the government.

Information will be used to promote and report the outcomes of the grant program, which may be in the form of a public announcement.

This includes, but may not be limited to:

  • the organisation’s name
  • nominated executive officer
  • funded project description
  • amount
  • location.

Your application will be assessed on how your project:

  • meets grant objectives
  • shows artistic merit
  • benefits the applicant, their arts practice, the NT community and regions
  • demonstrates the capacity and skills of the applicant and key participants
  • understands and follows appropriate protocols for working with Aboriginal artists or Aboriginal cultural content.

Incomplete applications will not be assessed.

After your application is assessed you will be notified of the outcome. Grants decisions are not subject to appeal.

If you are successful

Successful applicants will receive:

  • a letter of offer
  • a funding agreement outlining the conditions of funding
  • a fact sheet outlining funding acknowledgement requirements
  • a fact sheet outlining self-acquittal where applicable
  • a request for your payment details, also known as a vendor form.

You and your administering body where applicable must sign and return your funding agreement before your grant can be paid.

You should not start your activities until the funding agreement is signed by Arts NT, the applicant and the administering body.

Grant acquittal requirements are outlined in your funding agreement.

For most grants you will need to submit an acquittal report online through GrantsNT. Reports need to be submitted no later than 13 weeks after the agreed activity completion date.

You need to include:

  • an artistic and statistical report
  • a signed income and expenditure statement for the project (if funded under $25,000 in a year)
  • an audited financial statement identifying the funding (if funded over $25,000 in a year)
  • a report on any special conditions outlined in your funding agreement.
  • Images of the project that are at least one megabyte in size.

Professional development grants

Professional development fund recipients are not required to provide an acquittal report unless asked to do so.

If asked it will need to be in line with Australian Tax Office (ATO) individual income requirements. You must keep all receipts relating to the activity. Get more information on the ATO website.

If you receive funding you must acknowledge the support in:

  • your annual report
  • media releases
  • advertisements
  • posters
  • flyers and brochures
  • banners and outdoor printing
  • online and social media
  • television commercials.

Find out how to acknowledge grant funding.

To find out more contact Arts NT.

Last updated: 25 September 2019

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