Arts and Culture Grants Program guidelines

The Arts and Culture Grants Program offers various grants for projects that explore, develop and profile arts and culture in the Northern Territory (NT).

These grants are important to the health and well-being of our communities.

They also support economic recovery of the NT by providing opportunities to:

  • grow the creative and cultural sector
  • encourage artistic excellence and achievement
  • promote community participation in arts and culture.

Before you apply, you should read the guidelines below.

You can also get a printable copy of the program guidelines DOCX (209.5 KB).

Apply online for a grant through GrantsNT.

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Before you submit your application, you should check:

  • all previous funding from the NT Government (NTG) is acquitted
  • if you're eligible and the grant category is suitable with an arts development officer
  • the right permissions and credits are included when working with Aboriginal artists and children
  • all supporting material uploaded to GrantsNT:
    • is current and compatible with Microsoft Office
    • includes required artistic and budget material.

If you have accessibility needs that affect your ability to apply for a grant, you should contact an arts development officer to discuss alternative application methods.

These application methods may include applying by interview or video for small grants.

Individuals can apply as:

  • a sole trader with a registered ABN (for more information, go to the Australian Government's Business website)
  • not a sole trader for funding up to $15 000 (banking details must match applicant’s information).

Groups and not-for-profit organisations can also apply.

Individuals

To apply, you must be:

  • an Australian citizen or have permanent residence status
  • at least 18 years old
  • currently living in the NT.

Evidence of residential status may also be requested. This can include:

  • driver licence
  • power bill
  • electoral roll registration.

If you’re applying on behalf of someone else, that person must require assistance for accessibility reasons.

They must also authorise you to act on their behalf.

When there is a direct conflict of interest, NTG employees are ineligible.

Groups

To apply, you must be a registered group.

If you're not a registered group, you must nominate an individual in the group to be legally and financially responsible for the grant.

This person must meet the above criteria for individuals.

Not-for-profit organisations

To apply, you must:

  • be registered as a not-for-profit organisation
  • have your main place of business in the NT.

If you’re registered and operating outside of the NT, you’re encouraged to form partnerships with eligible NT based arts organisations or artists.

NTG agencies, education institutions and hospitals are ineligible but can partner with NT arts organisations or eligible applicants.

Get a list of art organisations and venues in the NT.

For full details of eligibility, read the program guidelines DOCX (209.5 KB).

You can't get funding if:

  • you or your administering body has outstanding acquittal reports
  • you are insolvent or under administration
  • activities have already started or been completed
  • activities will begin or start before advertised notification dates
  • projects or activities do not have a clear arts component
  • activities are the responsibility of others
  • you apply more than once for the same project or activity
  • programs and projects which have already been given significant funding.

Your application may not be considered if you are applying for:

  • the entire cost of an activity
  • fundraising, charitable events or prizes
  • catering
  • childcare
  • film or screen activities
  • capital equipment or real estate
  • for-profit business activities
  • restoration or conservation of cultural material
  • research or studio work for grading of undergraduate, diploma and postgraduate studies
  • accredited training or educational activities which are part of your studies

Applications that work with educational centres, in remote areas and have a strong arts focus may be considered if they meet the criteria.

You must declare all project partner and stakeholder arrangements in your application.

You must also meet the application requirements for working with Aboriginal artists and children.

Relevant supporting material is crucial to a strong application. You can include:

  • resumes or biographies for all key artists and organisers (maximum of two pages) or links online
  • up to three relevant supporting letters or emails
  • one video or audio recording (maximum of 10 minutes)
  • up to four published or unpublished writing items such as excerpts from a play, book or short story
  • one report providing evidence of previously completed activities or audience feedback
  • two other pieces of supporting material such as agreements, contracts or letters
  • two media reviews or marketing and promotional examples
  • up to ten images (a maximum of ten megabytes per image).

Budget support

You must include budget support material for expenses over $2,000 using grant funds. Support can be in the form of a quote and a detailed breakdown of component costs.

You should also list all key organisers, participants and artists other than the applicant and include:

  • their main responsibilities and skills
  • the fee or salary you intend to pay each of them.

You can't apply for funding equal to the total cost of an activity. You must show that you have significant financial or in-kind support from other sources.

Other participants

For some grants you need to include proof of participation from key participants that are not the applicant.

Key participants should confirm their involvement in the project and whether this will be paid or in-kind, using the participant form on GrantsNT.

Insurance

You must have the following insurance policies covering each funded activity during the whole term:

  • general third party liability (public risk)
  • a workers' compensation policy with an approved insurer under the NT Return to Work Act 1986
  • a volunteers personal accident insurance policy
  • an appropriate policy covering loss, damage or theft to property and assets with their full market or replacement value.

You must also have insurance to deliver the funded activity.

If needed, you may be asked to get extra insurance.

Buy Local Plan

If you receive a funding grant, you must follow the NT Government’s buy local requirements.

You must:

  • use labour from within the NT
  • use services located within the NT
  • obtain goods available within the NT.

For more information, read more about Buy Local Plan.

Copyright and intellectual property

You will need to supply details about copyright and intellectual property that relates to your activity.

This includes details about:

  • authenticity
  • cultural ownership
  • appropriate contracts to artists for the publishing of their work.

Confidential information and privacy

The personal information you provide in your application is necessary to assess your organisation’s eligibility.

By signing the application form, you consent to your personal information being provided to the government.

Information will be used to promote and report the outcomes of the grant program, which may be in the form of a public announcement.

This includes, but may not be limited to:

  • the organisation’s name
  • nominated executive officer
  • funded project description
  • amount
  • location.

Your application will be assessed by arts peers selected from the NT Register of Arts Peers.

Members of the register are appointed by the Minister.

They provide industry and specialist advice to ensure a clear and liable process for the allocation of funding.

Find out who is on the current register of arts peers.

If you’re application is not incomplete, it will not be assessed.

Application process

The process for your application is outlined in the steps below:

Step 1. Your grant application is received by Arts NT through GrantsNT.

Step 2. Your eligibility is reviewed to confirm you don’t have outstanding acquittals or compliance issues, and your application is complete and addresses grant objectives.

Step 3. Your application is then considered against the published assessment criteria, completing notes and scores.

Step 4. The grant assessment panel meets, discusses your application assessment and reaches a mutual recommendations agreement for funding.

Step 5. The recommendations are provided to the Arts NT delegate for approval.

Step 6. If you’re successful, the Minster will notify you and Arts NT will follow up with a contract to sign. Once your signed contract is received, the payment will be released.

Step 7. If you’re unsuccessful, Arts NT will notify you.

Grant acquittal requirements are outlined in your funding agreement.

Professional development grants

Professional development fund recipients are not required to provide an acquittal report unless asked to do so.

If asked, it must be in line with the Australian Tax Office (ATO) individual income requirements.

You must keep all receipts relating to the activity. For more information, go to the ATO website.

If you receive funding you must acknowledge the support in:

  • your annual report
  • media releases
  • advertisements
  • posters
  • flyers and brochures
  • banners and outdoor printing
  • online and social media
  • television commercials.

Find out how to acknowledge grant funding.

To find out more, contact Arts NT.

Last updated: 25 September 2020

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