Apply for a regional museums grant

Regional museums grants of up to $50,000 are available to Northern Territory (NT) regional museums, keeping places or community art galleries.

The funding is for projects that assist in the preservation, collection and display of the unique cultural heritage of the region.

Funding is exclusive of GST and all projects must be completed within one year.

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When you can apply

Applications are now open. You have until Monday 7 January 2019 to apply.

Who can apply

To apply for the grant your organisation must be a museum, keeping place or community art gallery that is:

  • legally constituted and incorporated in the NT
  • not for profit (find out more about your legal structure on the Australian Tax Office website)
  • open to the public or developing travelling exhibitions to regional parts of the NT
  • committed to the preservation of cultural heritage by actively conserving, researching and interpreting collections for visitors’ education and enjoyment
  • submitting a project which is exclusively based in the NT
  • submitting a project related to the moveable cultural heritage aspect of the organisation’s activities.

Who can't apply

The following can't apply for funding under this program:

  • individuals
  • state and federal government departments
  • political organisations
  • tertiary education institutions, schools, school councils or student groups
  • organisations not registered and/or based in the NT
  • organisations with outstanding government grant acquittals
  • organisations not compliant with the NT Associations Act or other relevant authority
  • organisations that do not meet the department’s definition of a museum, keeping place and/or community art gallery.

Unincorporated bodies

Unincorporated bodies may only apply if they nominate an organisation with an appropriate legal status that agrees to accept legal and financial responsibility for the grant.

Payment of funds will be made through the nominated organisation, which will be known as the administering body.

Before you apply

Before applying, read the program guidelines.

Regional museums grant guidelines (1.0 mb)
Regional museums grant guidelines (1.0 mb)

Support material

You should include support material with your application.

This may include:

  • CVs or biographies for all key organisers (a maximum of two pages)
  • up to three relevant support letters, emails or visitor feedback
  • images or video
  • two media reviews or marketing and/or promotional examples.

Projects relating to National Trust museums must include written approval from the Director of the National Trust NT.

Budgets

For budgeted expenses over $1,000 (using grant funds), you must include a quotation or a detailed breakdown of component costs.

Funds can't be used to support the total cost of an activity.

You must demonstrate that you have significant financial or in-kind support from other sources.

This should include evidence of other confirmed funding or support, including the nature and value of in-kind contributions, via letters or emails of support or in budget notes.

You must declare all project partner and stakeholder arrangements in your application.

Funding recipients must support Territory enterprises through the Buy Local Plan.

What can be funded

Examples of eligible projects include:

  • exhibition, display and collection development
  • development of best practice collection care policies and plans including:
    • conservation plans
    • interpretation plans
    • collection management
    • disaster preparedness plans
  • employment of consultants or contractors with specialist skills and knowledge such as conservators or Traditional Owners
  • digitisation of materials for preservation and access purposes
  • improvement of collection and conservation management practices
  • significance assessments and preservation needs assessments
  • accessioning and cataloguing of museum collections which may include:
    • the purchase or leasing of office equipment
    • he purchase or leasing of computer database software
    • the employment of project specific contract curatorial staff
  • storage and conservation material
  • outreach work with the local community
  • training and professional development for museum staff, professionals and volunteers.

What can't be funded

The following can't be funded:

  • private enterprise or for profit business activities
  • fundraising or charitable events
  • purchases or acquisition of objects or collections
  • activities that are the exclusive responsibility of other funding bodies or government agencies
  • capital works or the restoration and maintenance of buildings
  • projects that relate to objects which are not owned by the applicant
  • establishing new museums, keeping places or community art galleries
  • staff salary and wages
  • utility costs such as power and water
  • capital equipment or real estate purchases
  • multiple applications for the same project/activity are not accepted to this program.

Organisations may apply for more than one project if the combined annual value is no more than $50,000 and all projects can be completed within one year.

How to apply

Apply online at the Grants-Tracker website.

Before you submit your application you should:

  • Check that all previous funding from Arts NT is acquitted.
  • Speak to an arts broker to check if you are eligible.
  • Include appropriate permissions, consultations, acknowledgements and communication in your application when working with Aboriginal peoples or their content, and/or when working with children. Read more on protocols at the Australia Council for the Arts website.
  • Ensure that all support material uploaded to the Grants-Tracker website is current and compatible with Microsoft Office.
  • Ensure that you have included all of the required support material.

If you have accessibility requirements

If you have accessibility needs that affect your ability to apply for a grant using the above method, you can discuss flexible application methods with an arts broker.

This may include applications by interview or by video for small grants.

Alternative application methods must be pre-approved by the senior arts broker.

To speak to an arts broker contact Arts NT.

How your application is assessed

Each grant application is assessed on its own merits and in the context of other applications, against the assessment criteria listed below.

Assessment criteria

  1. Meeting the grant objectives.
  2. Benefit to the museums, keeping places or community art gallery.
  3. The historic, social, spiritual, cultural and/or heritage significance of the collection in addition to sound provenance and interpretive potential.
  4. Effective planning, use of resources and viability of budget.
  5. Capacity and skills of the key participants.
  6. Demonstrated understanding of, and adherence to, appropriate protocols.

After you apply

You will receive an email to let you know about the outcome of your application.

Successful applicants will receive:

  • a letter of offer
  • a funding agreement outlining the conditions of funding
  • a fact sheet outlining funding acknowledgement requirements
  • a fact sheet outlining self-acquittal where applicable
  • a request for your payment details (vendor form).

The funding agreement must be signed and returned to Arts NT before your grant can be paid.

You shouldn't start any activities that are dependent on grant funding until the funding agreement is signed.

How to acquit your grant

You will need to submit an acquittal report online through Grants-Tracker no later than 13 weeks after your activity has finished.

The acquittal must include:

  • a project report with details of key achievements as per the key performance indicators and a statistical report
  • a signed income and expenditure statement for the project (for projects that receive funding of $25,000 or less in a year)
  • an audited financial statement clearly identifying the funding (for projects that receive funding over $25,000 in a year)
  • a report on any special conditions outlined in your funding agreement.

Contact

For further information or to discuss your proposal, contact an arts broker at Arts NT.

For Grants-Tracker technical support you can contact a Grant Administration Officer on 08 8999 8981.

Last updated: 09 November 2018

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