Introduction
This is a guide for people applying for a working with children clearance in the Northern Territory (NT), also known as an Ochre Card.
You can apply online, in person or by post. Online applications are fast and easy to complete.
To apply for a clearance to work or volunteer with children, read about working with children: apply and renew.
Information checked
A working with children clearance is an assessment of the risk of harm or exploitation that you may pose to children.
It involves a check of:
- your police history
- employment records
- character references
- reports about your recent behaviour.
The check is conducted by the Northern Territory Screening Authority, appointed by the Minister for Children.
The authority works with Screening Assessment for Employment in the Northern Territory (SAFE NT), a unit of the Northern Territory Police.
The information you submit to SAFE NT will be kept private unless it's required by law to be disclosed.
Who can apply
If you are over the age of 15 and seeking to work with persons under the age of 18 you are eligible to apply.
How long your clearance is valid for
Your working with children clearance notice, the Ochre Card, is valid for two years. It's issued by the screening authority.
You can use an Ochre Card issued for volunteering to do paid work with children if you start within the two-year period.
Renewing your clearance
A renewal involves new checks of your police history and employment records. It may take as long as a new application to process.
If you're doing paid work at that time, you must pay the full fee to renew your clearance.
Changes to your clearance
You must tell SAFE NT if you're charged or convicted with a disqualifying offence or appear in court in relation to one.
Penalties
You may be fined up to $88,000 for working or volunteering with children in the NT without a valid clearance.
ID requirements
You must prove your identity by submitting your original identity documents or certified copies to apply for a working with children clearance.
Your documents must be current and valid. Expired licences and passports will not be accepted.
Your documents must include at least one piece of photographic identification, also known as a primary document, to a total value of 100 points based on the list below.
Requirements for people aged under 18 years
You only need to submit one primary document.
If you do not have a primary document, you may submit a statutory declaration from your school or college principal that confirms your identify along with a photograph no more than three months old.
Identity document | Point value | Primary document |
---|---|---|
Birth certificate | 70 | Yes |
Australian passport | 70 | Yes |
Australian citizenship certificate | 70 | Yes |
Australian driver licence | 40 | Yes |
Licence or permit issued by the Commonwealth, or a state or territory government that has your date or birth and photo - eg: firearms licence, MSIC or ASIC licence | 40 | Yes |
Proof of Age Card issued by any Australian state or territory | 40 | Yes |
Identity document issued by an Aboriginal Land Council that has your photograph | 40 | Yes |
A statutory declaration confirming your identity written by someone you have known for at least a year. It must include all your previous names and a passport-sized photo of yourself. | 40 | Yes |
A current and valid working with children clearance notice or Ochre Card | 40 | No |
Photo ID card showing you are a Commonwealth, state or territory government employee | 40 | No |
Medicare, Centrelink or health care card | 25 | No |
Credit card, debit card or passbook - one per bank | 25 | No |
Council rates notice with your name and current residential address | 25 | No |
Utilities notice with your current residential address | 25 | No |
Foreign driver licence | 25 | No |
Applying online or by post
You must provide copies of all your documents to a total of 100 points based on the table above.
Images in your documents must be clear and text must be easy to read.
Your face must be seen in any photos provided.
SAFE NT will not return the copies of your documents. Do not mail original documents to SAFE NT.
Applying in person
You must bring all your identity documents with you when you apply.
Photograph requirements
You must submit a photo of yourself with your application for a working with children clearance.
Make sure you like the photo you submit. The photo will be used on your Ochre Card.
Applying in person at SAFE NT
Your photo will be taken at the Darwin office. There is no cost for this service.
Other applications
You must submit a photo that meets all the following requirements:
- is less than six months old
- is 45mm to 50mm in height and 35mm to 40mm in width
- shows a close-up of your head and the top of your shoulders
- is centred and in focus
- was taken against a pale background with no shadows
- is a high quality image with no pixellation, ink marks or creases.
For online applications, your photo must be uploaded in JPG format.
For postal applications, or in-person applications to a Territory Business Centre or a Northern Territory police station, you must submit an original photo or a high-quality printed image.
SAFE NT will not accept photocopies of your image.
People who do not need clearance
You may not need a working with children clearance in some instances.
Short-term volunteers
You do not need a clearance if all of the four following statements apply while you are volunteering in children’s services, a school, club, or association with significant child membership:
- your work does not involve an overnight stay
- you are a parent of one or more of the children you will have contact with
- you will be under the direct supervision of someone who holds a clearance
- your employer does not require you to hold a clearance.
You do not need a clearance if you are visiting the Northern Territory and volunteering with children for less than 30 days in a year in total.
You do not need a clearance to babysit or mind children as part of an agreement between family or friends.
You do not need a clearance to have a child stay in your home for less than seven days in a row, for example for school billeting.
Young workers
You do not need a clearance if you are less than 15 years old.
Entertainment services with no direct contact with children
You do not need a clearance to work or volunteer for a children’s entertainment or party service that provides food, equipment or a venue, if you have no contact with children.
This may include workers at a restaurant, performers on stage at a concert, or a catering company that delivers food.
Emergency care
You do not need a clearance to be an approved emergency carer under the Care and Protection of Children (Placement Arrangements) Regulations.
Limited exemption while your clearance is processed
Your employer can apply for limited exemption for you to start work while your application is being processed.
Read more on the for employers and volunteer coordinators page.
For employers or volunteer coordinators
You are responsible for making sure your relevant employees or volunteers in the Northern Territory (NT) have a valid working with children clearance.
Legal responsibility
You may be fined up to $88,000 for allowing someone to work or volunteer with children without a clearance.
Many employers keep records of when staff clearances expire. You should return your employee's original documentation once you have sighted it.
You can check a person's clearance online. You just need their full name and date of birth.
Go to the NT Police, Fire and Emergency Services website to check the validity of a working with children number.
Get an exemption for an employee to start work immediately
You can apply on behalf of an employee for a short-term exemption to start or continue working with children while their application is being processed by SAFE NT.
On the NTG forms website
You must fill in the online application for a working with children clearance exemption in one sitting.
You can't save your information and return to it.
You will need all of the following ready:
- a scanned copy of each employee's SAFE NT receipt from their Ochre Card application
- name and contact details for each employee
- a scanned copy of the employee's current Working With Children card from another Australian state (if applicable)
- evidence to demonstrate that your organisation has implemented child-safe strategies
- a valid email address.
Contact
For more information, contact Territory Families by emailing tf.exemptions@nt.gov.au or calling 08 8999 2619.