If your application is successful
You will find out if your application has been successful within three months of the funding round closing date.
If you are successful, you will receive a letter of approval. You will also be asked to negotiate a formal funding agreement. This agreement will outline:
- project time frame
- performance indicators and reporting
- payment schedules
- acquittal requirements
- how to acknowledge the support of the Northern Territory Government in public and program materials.
If your application is unsuccessful you will receive a letter explaining why.
You can resubmit your application in the next funding round provided that your application both:
- met the assessment criteria
- was unsuccessful because of a lack of priority or funding capacity for that round.
Receiving the funds
Grants are paid in advance and in full to the organisation that is legally and financially responsible for the project.
If your organisation is incorporated or exempt, you will receive funds directly. If you have a sponsor, funds will be paid to them.
Acquitting the grant
Small grants must be spent within six months of funding. Major grants must be spent within three months.
Grants must only be used for the purpose stated in the letter of approval. The purpose, amount or time for expenditure of a grant may not be changed without prior written approval.
All grants must be accounted for in full. You will be sent acquittal documents that explain how to do this.
These documents must be returned within seven months from the approval date unless you have approval for an extension.
There are two forms of accountability - a receipt for monies expended or an audited statement.
The audited statement must be certified by a qualified accountant who is:
- a registered company auditor or public accountant under Northern Territory law
- a member of the Institute of Chartered Accountants in Australia or the Australian Society of Certified Practising Accountants
- not an officer, employee or member of your organisation.
Your organisation should keep grant records for seven years. They must be available for audit at any time.
You have the right to any intellectual property developed as a result of your project.
The Northern Territory Government has the right to use the intellectual property without cost in furthering its objectives and purposes.
If your organisation does not meet all requirements in the funding agreement and the applicant guidelines, you may have to pay the money back.
If at the completion of your grant unspent funds remain to the value of less than $100, no refund is required.
If unspent funds of $100 or more remain, the full amount of the unspent funding must be refunded to the community benefit fund.
You can refund the money by either:
- cheque payable to the Receiver of Territory Monies
- or contact the Community Benefit Fund Secretariat and request an invoice.
Grant acquittals are incomplete until all money subject to the refund policy is received.
Publication of grant details
Details of successful and unsuccessful grant applications may be published or used by government in any form and at any time. These details may include:
- name of applicant organisation
- amount of funding
- project details
- any special approval conditions
- reasons for non-approval.
Details of your application may be used to help determine overall funding allocations and priorities.
Some or all of this information is used to assess this application and in doing so, the committee may be required to contact relevant persons or organisations.
Survey of grant applicants
You may be contacted for feedback on your application experience. Participation is voluntary and does not affect how applications are assessed or monitored.
Withdrawal of approval
Funding approval may be withdrawn at any time. This may happen if there is a change in circumstances or your organisation or project is not financially viable.
How to dispose of assets bought with project funding
If you used grant funding to buy all or part of an asset that was worth more than $3,000 at the time of purchase, you need permission from the Northern Territory Government to dispose of it.
To get permission, you need to submit a written application. Contact the Community Benefit Fund Secretariat for details.